Business support assistant

Are you organised, proactive, and ready to support a dynamic team in the Aviation Training sector?

We are seeking an entry-level Business Support Assistant to provide essential administrative and clerical support for our growing team.

About the Role

As our Business Support Assistant, you will be a key member of our team, managing communications, schedules and daily office activities to ensure smooth operations. This role requires flexibility and a hands-on approach, as your responsibilities may evolve to meet the changing needs of the business. The role also requires working with senior stakeholders, both internally and externally.

Key Responsibilities:

• Professionally manage incoming calls, taking accurate messages and directing enquiries efficiently.

• Handle email correspondence, ensuring prompt and clear responses.

• Coordinate appointment scheduling and organise meetings with multiple stakeholders.

• Prepare and distribute agendas and minutes to support productive meetings.

• Maintain organised filing systems, records, and document management.

• Perform data entry and other essential administrative tasks accurately.

• Complete company paperwork and assist with clerical duties as needed.

• Manage office supplies: monitor inventory, place orders as needed, and ensure efficient use of resources.

• Process invoices and support basic financial recordkeeping as required.

• Support social media platform management in alignment with company guidelines.

• Support various projects requiring clerical or administrative work.

• Adapt to shifting priorities and tasks as the business develops.

• Uphold company policies, promoting compliance across the team.

What We’re Looking For:

• Previous experience in an administrative role is preferred, but motivated and skilled candidates without similar experience are welcome to apply.

• Exceptional communication and interpersonal skills.

• Strong organisational abilities, multitasking proficiency, and excellent time management.

• Advanced skills in MS Office Software (Outlook, Word, Excel, and PowerPoint)

• Experience in virtual and digital technology tools, including project management tools

• Excellent spoken and written English

• Ability to work independently and collaboratively within a team environment.

• Positive, professional attitude and polished self-presentation.

• Handles confidential and sensitive information in a discrete and controlled manner.

• Any related degree or certificate (eg, Business Administration) is considered a plus.

• Willingness to travel occasionally between company locations.

Why Join Us?

This is a unique opportunity to contribute to a growing and evolving organisation in a specialised sector. We offer a supportive, collaborative workplace with room for growth and skill development. If you are looking for a role that challenges you and rewards your diligence, this could be the perfect fit.

Our company offers:

• A flexible work environment: while this is a mainly office-based position, there is some level of flexibility to work from home.

• Permanent contract directly with us

• 13th salary